Request For Exceptional Leave Of Absence

The Education (Pupil Registration) (England) Regulations state that Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. It is important to note that Headteachers can determine the length of the authorised absence, as well as whether absence is authorised at all. The fundamental principles for defining exceptional are rare, significant, or unavoidable, which means the event could not reasonably be scheduled at another time. Circumstances where absences may be regarded as exceptional will vary from school to school and family to family.

There is, however, no legal entitlement for time off in school term time to go on holiday and in the majority of cases holiday will not be authorised. Parents/carers wishing to apply for leave of absence need to fill in a form available from the office, or on our website, in advance and before making any travel arrangements. If term-time leave is taken without prior permission from the school, the absence will be unauthorised and if the total number of sessions of absence reaches the thresholds in Hertfordshire County Council Penalty Notice Code of Conduct, parents/carers may be issued with a penalty notice or other legal action in accordance with the code. See section entitled ‘Penalty Notices’ for full details.

Taking holidays in term time will affect your child’s education as much as any other absence and we expect parents to help us by not taking children out during school time.

Applications must be made using the link below at least 10 school days prior to the first date of exceptional leave. Any application for leave must explain why the absence is exceptional and unavoidable. Please contact the office if you have any questions or difficulties completing the application form. You will be notified of the Headteacher's decision via email.

Leave of Absence Request Form